Payment / Refund Policy

Thinking about a VFS education? Start by speaking with a VFS Admissions Advisor. We know it can be challenging to plan and pay for your education, so VFS offers many different ways to help you structure your payments, including interest-free payment plans. Your Advisor is an expert who can walk you and/or your family through all of your options for financial assistance and payment.

Fees are quoted and payable in Canadian dollars and can be paid by cash, cheque, money order, Visa, MasterCard or wire transfer.

If you are planning to use U.S. financial aid, pre-approval may be required. Speak with an Advisor for further assistance or clarification.

Fee Payment Schedule:

1. Application Fee

   You must include your CDN$50.00 Application Fee payment with your application. If you do not already have an Advisor, one will be assigned upon application to help you through the rest of the process.

2. Tuition Confirmation Deposit

   Once you receive an acceptance letter, you will be asked to sign a Student Enrolment Confirmation and Contract and pay an initial tuition deposit to secure your seat in the program. This initial deposit indicates to us your commitment, and allows us to secure a seat for you at the current tuition rate for your program. The deposit amount is based on the cost of your specific program, your financial plan, and your method of payment.

3. Balance of Tuition

   The balance of your tuition will be paid as per your agreed upon financial plan.

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Refund Policy:

The following refund policy is in accordance with Part IV (1) of the By-Laws of the Private Career Training Institutions Agency "PCTIA". To be considered for a refund, you must submit a written notice of withdrawal to VFS by registered mail, fax, email or delivery to VFS Educational Administration. If you hand-deliver your written notice, please have VFS mark the notice when received, and provide you with a copy for your records. Non-attendance does not constitute notice of withdrawal. Refunds are calculated only on the Tuition Fee and are based on days of education provided excluding weekends, holidays and scheduled school breaks. Where total fees have not yet been collected, VFS is not responsible for refunding more than has been collected to date and a student may be required to make up for monies due under the contract.

1. Refunds before the program of study starts:

   (a) If VFS receives written notice of your withdrawal less than seven calendar days after this contract is made, and before the start of the Program, VFS will retain the lesser of 10% of the Tuition Fee due under this contract or $250.

   (b) Subject to subsection 1(a), if VFS receives written notice of your withdrawal 30 calendar days or more before the start of the Program, VFS will retain the lesser of 10% of the Tuition Fees due under this contract, or $750.

   (c) Subject to subsection 1(a), if VFS receives written notice of your withdrawal less than 30 calendar days before the start of the Program, VFS will retain the lesser of 20% of the Tuition Fees due under this contract, or $1000.

2. Refunds after the program of study starts:

   (a) If VFS receives written notice of your withdrawal or if you are dismissed within 10% of the Program's duration, VFS will retain 30% of the Tuition Fee due under this contract.

   (b) Subject to subsection 2(a), if VFS receives written notice of your withdrawal or if you are dismissed after 10% and before 30% of the Program's duration, VFS will retain 50% of the Tuition Fee due under this contract.

   (c) If you withdraw or are dismissed after 30% or more of the Program's duration, no refund will be issued.

3. Student Authorization Related Withdrawals (International Students):
   (Note: an international student is a person who is not a Canadian Citizen or landed immigrant or has been determined under the Immigration Act to be a Convention Refugee). VFS will retain 10% of the Tuition Fee due under the contract or $400 - whichever is lesser - from international students who apply for and:

   (a) are denied authorization from Citizenship and Immigration, or
   
   (b) do not receive authorization prior to the start of program study, provided that
   (i) the student notifies VFS of the circumstances in subsection (3) (a) or (b) on or before the first day the program is scheduled to begin, and
   (ii) the student, within a reasonable time, provides documentation of the circumstances in subsection (3) (a) or (b) to the

   (c) If you withdraw or are dismissed after 30% or more of the Program's duration, no refund will be issued.

4. Other Refund Policy Requirements:

   (a) Where a student is deemed not to have met the institutional and/or program specific minimum requirements for admission, VFS will refund all fees paid under the contract, less the applicable non-refundable application or registration fee.

   (b) Refunds owing to students must be paid within thirty (30) calendar days of the institution receiving written notification of withdrawal and all required supporting documentation, or within thirty (30) calendar days of an institution's written notice of dismissal.